Black and white photo of a bride and groom leaning on a bridge railing with the Eiffel Tower in the background.

PL Photo & Videography Terms & Conditions

Thank you for choosing PL Photo & Videography. These Terms & Conditions are designed to clarify expectations and ensure a smooth experience for all parties involved. By booking our services, you acknowledge and agree to the following terms:

1. Booking & Payments

  • A non-refundable retainer fee (percentage stated in your contract) is required to secure your event date.

  • Final payment must be made in full prior to or on the day of the event.

  • Returned checks are subject to a non-sufficient funds fee (amount noted in your contract).

  • Pricing for add-ons or merchandise not originally included in your package will be charged at current rates.

2. Schedule & Communication

  • Final event schedules must be confirmed no later than one week prior to your event.

  • Any changes to the schedule or location must be communicated promptly. We are not responsible for delays or missed coverage due to last-minute changes not confirmed by us.

3. Safety & Conduct

  • We reserve the right to end coverage early or leave the premises if any team member feels unsafe due to inappropriate, threatening, or hostile behavior.

  • Please ensure a safe and respectful environment during the event for all vendors and guests.

4. Travel & Expenses

  • Our base packages include travel within a specified mileage radius. Additional travel costs will be outlined in your contract.

  • Clients are responsible for any necessary accommodations, meals, and transportation, unless otherwise arranged.

5. Coverage & Limitations

  • We strive to capture all key moments but cannot guarantee every guest or detail will be photographed or filmed.

  • We are not liable for restrictions or limitations imposed by venues, poor lighting conditions, late arrivals, or weather-related issues.

  • Clients are responsible for obtaining any required permits for specific shooting locations.

6. Editing & Delivery

  • We retain full artistic discretion over the style, editing, and delivery of your final images and/or videos.

  • Not all images taken will be delivered; only the best selections will be professionally edited and included.

  • Typical delivery timeframes vary by package and will be discussed individually.

7. Copyright & Usage

  • All images and video content remain the intellectual property of PL Photo & Videography.

  • Clients who purchase digital media will receive a limited license for personal use.

  • Images may not be altered or sold without written permission.

  • We may use select images or clips for promotional use, unless otherwise requested in writing.

8. Model Release

  • By booking our services, you grant us the right to use your images/videos for marketing, advertising, and educational purposes, unless you explicitly request otherwise in writing.

9. Liability

  • In rare circumstances where we are unable to fulfill the contract (e.g., illness, accident, act of God), we will make every effort to secure a replacement.

  • If coverage is partially or completely lost due to technical malfunctions, our liability is limited to the return of payments made.

  • We are not responsible for lost files beyond one year after your final delivery.

10. Cancellations, Rescheduling & Refunds

  • Cancellations or postponements for any reason will result in forfeiture of the retainer as liquidated damages.

  • Any materials or work completed up to the time of cancellation must still be compensated.

  • New dates are subject to availability.

By booking with us, you confirm that you have read, understood, and agreed to these Terms & Conditions.