PL Photo & Videography Terms & Conditions
Thank you for choosing PL Photo & Videography. These Terms & Conditions are designed to clarify expectations and ensure a smooth experience for all parties involved. By booking our services, you acknowledge and agree to the following terms:
1. Booking & Payments
A non-refundable retainer fee (percentage stated in your contract) is required to secure your event date.
Final payment must be made in full prior to or on the day of the event.
Returned checks are subject to a non-sufficient funds fee (amount noted in your contract).
Pricing for add-ons or merchandise not originally included in your package will be charged at current rates.
2. Schedule & Communication
Final event schedules must be confirmed no later than one week prior to your event.
Any changes to the schedule or location must be communicated promptly. We are not responsible for delays or missed coverage due to last-minute changes not confirmed by us.
3. Safety & Conduct
We reserve the right to end coverage early or leave the premises if any team member feels unsafe due to inappropriate, threatening, or hostile behavior.
Please ensure a safe and respectful environment during the event for all vendors and guests.
4. Travel & Expenses
Our base packages include travel within a specified mileage radius. Additional travel costs will be outlined in your contract.
Clients are responsible for any necessary accommodations, meals, and transportation, unless otherwise arranged.
5. Coverage & Limitations
We strive to capture all key moments but cannot guarantee every guest or detail will be photographed or filmed.
We are not liable for restrictions or limitations imposed by venues, poor lighting conditions, late arrivals, or weather-related issues.
Clients are responsible for obtaining any required permits for specific shooting locations.
6. Editing & Delivery
We retain full artistic discretion over the style, editing, and delivery of your final images and/or videos.
Not all images taken will be delivered; only the best selections will be professionally edited and included.
Typical delivery timeframes vary by package and will be discussed individually.
7. Copyright & Usage
All images and video content remain the intellectual property of PL Photo & Videography.
Clients who purchase digital media will receive a limited license for personal use.
Images may not be altered or sold without written permission.
We may use select images or clips for promotional use, unless otherwise requested in writing.
8. Model Release
By booking our services, you grant us the right to use your images/videos for marketing, advertising, and educational purposes, unless you explicitly request otherwise in writing.
9. Liability
In rare circumstances where we are unable to fulfill the contract (e.g., illness, accident, act of God), we will make every effort to secure a replacement.
If coverage is partially or completely lost due to technical malfunctions, our liability is limited to the return of payments made.
We are not responsible for lost files beyond one year after your final delivery.
10. Cancellations, Rescheduling & Refunds
Cancellations or postponements for any reason will result in forfeiture of the retainer as liquidated damages.
Any materials or work completed up to the time of cancellation must still be compensated.
New dates are subject to availability.
By booking with us, you confirm that you have read, understood, and agreed to these Terms & Conditions.